Children’s safety and security on/off premises


We maintain the highest possible security of our premises to ensure that each child is safely cared for during their time with us.


We ensure all employed staff have been checked for criminal records by an enhanced DBS from the Disclosure and Barring Service.
All children are supervised by adults at all times and adults do not normally supervise children on their own.
Whenever children are on the premises at least two adults are present.

We carry out risk assessments to ensure children are not made vulnerable within any part of our premises, nor by any activity.
Our systems prevent unauthorised access to our premises, and prevent children from leaving unnoticed. The personal possessions of staff and volunteers are securely stored during sessions.
In the unlikely event that someone gains unauthorised access to the premises and if it feels safe to do so, a member of staff will ask the person what the purpose of their visit is. If needed our lockdown procedure will be initiated by staff and the police will be called. (Refer to lockdown procedure). In any cases where someone has gained unauthorised access to the premises we will revisit our arrivals and departures procedures and risk assessment.

Arrival and Collection

The Beacon Church Preschool puts into practice agreed procedures for the safe arrival, collection, late collection and non-collection of children in our care.
In the event that a child is not collected by an authorised adult, we will ensure that the child receives a high standard of care in order to cause as little distress as possible. We inform parents/carers of our procedures so that, if they are unavoidably delayed, they will be reassured that their children will be properly cared for.

  • 9.00: 9.15 – Staff member at internal door.
  • Security doors locked at 9.15. Visitors to sign the visitors book and sign out at the end of their visit.
  • 12.00 and 1.00 Member of staff at internal door/external doors.
  • A child may be collected by their own parent/carer or another named adult.
  • Parents/Carer’s will agree to notify the preschool manager of any changes to the arrangements for collecting their child in writing in advance including name and telephone number.
  • Parent/carer will complete a form giving permission for regular collection by another adult e.g. childminder, grandparent etc. this will include the name of the person their relationship to the child and a telephone number. It must be dated and signed by the parent/carer.
  • Occasional collection by another adult e.g. going home with a friend, there is a Collection Book available for the parent/carer to write into in advance, it must be signed, dated and telephone number. The collection book is kept with the register. Parents/carers may telephone the setting on occasion and give verbal permission for another named adult to collect their child. This must include the adults name, phone number and what the child calls them, also if they are not known to the setting a brief description of them, they may be asked for ID. This will be written in the collection book and signed by the staff member and a prompt put on the white board. On arrival staff will ask the person for their name and check their ID.
  • Other than parents or legal guardians of a child, we do not allow anyone under the age of 18 to collect. If anyone under the age of 18 arrives to collect a child, the parent/carer will be contacted.

Door Safety Procedure

Purpose:to keep our children safe with a clear and simple procedure and lines of responsibility.

Outside doors (Mitchell Rd and car park entrances)

  • Both outside doors will be locked from 9.15 to 11.45 and again at 12 to 12.45 and 1.15 to 2.15.
  • The middle door between the Beacon Centre and Church is locked when toddlers are in session on a Monday, and the outside car park door will be locked when they leave.
  • It is the responsibility of the managers and class deputies to carry out the procedures for outside doors as agreed and if this is delegated to another member of staff the managers and deputies must be confident that the staff member understands and follows the procedure.

Internal doors

  • Doors to access play areas will be locked when children are in them providing a secure area for children to play, including classrooms, sports hall and downstairs kitchen.
  • Only staff are allowed to open locked doors. When answering a door unless it is a staff member or parent/carer known to the person the staff member will step outside the door and speak to the person before deciding if they may be given entry.
  • Doors inside play areas will be kept shut unless the children are accessing both areas at the same time e.g. the back room/toilet and the main playroom upstairs or the kitchen/toilet and main playroom downstairs.

Stars- staff upstairs will monitor the outside door to the car park when children are using the front stairs.

Rainbows– the door to the prayer lounge will be bolted at 8.45. The door from the corridor to the kitchen will be kept locked at all times when children are present. The door inside the toilet corridor will be locked at 9.15 when the outside doors are locked. When children access the toilet staff will leave the internal class door open but ensure the stairgate is closed.
It is the responsibility of all staff to carry out the procedures for internal doors as agreed, and if this is delegated to a new staff member, student, parent helper the staff member must be confident they understand and follow the procedure.

Arrives Unaccompanied

  • After asking the child and checking every conceivable place in and around the preschool parent/carer would be contacted, if not available emergency contact numbers would be called, and the missing parent is reported to the police and social care is informed.
  • An investigation is carried out immediately and a conclusion should establish how a child came to be on their own, and, any follow up actions including educating the parent and child.

Late collection

  • Unavoidable delay e.g. car breaking down, lost keys, missed bus, if at 12.00 – your child would go into lunch club and be signed out of main register only once collected, if at end of lunch or afternoon session see below. We would accept parents request for another named adult to collect their child. If the adult was not known to the staff, we would ask for a form of identity.
  • Repeated late collection will require us to charge you an additional fee in order to cover our additional staffing costs.

Non collection

Parents are informed that if they are not able to collect their child as planned, they must inform us so that we can begin to take back up procedures. We provide parents with our contact telephone number. We also inform parents that – in the event that their children are not collected from preschool by an authorised adult and the staff can no longer supervise the child in our premises – we apply our safeguarding children procedures as set out in our policy.

  • If a child is not collected at the end of the session/day, after the afternoon group, or after lunch club the child would remain in the care of 2 fully vetted staff members until safely collected and we implement the following procedures;
  • the collection book is checked for any information about changes to the normal collection routines;
  • if no information is available, parents/carers are contacted at home or at work;
  • if this is unsuccessful, the adults who are authorised by the parents to collect their child from preschool and whose telephone numbers are recorded on the registration form – are contacted;
  • all reasonable attempts are made to contact the parents/carers, for example a neighbour is contacted or another member of staff visits the child’s home;
  • the child does not leave the premises with anyone other than those named on the registration form and in the collection book;
  • if after the morning session by 1.00, after the lunch session by 2.00, or after the afternoon session by 4.00, no-one collects the child, we will apply the procedures set out in our safeguarding children policy. We will contact our Local Social Care team 01202-735046, Ofsted 0300 123 1231.
  • a full written report of the incident is recorded, and we reserve the right to charge parents for the additional hours worked by our staff.

Lost / missing child

  • As soon as it is noticed a child is missing, staff alert the manager, who will carry out a thorough search and check if there has been any breaches in security e.g. open doors or gates.
  • The register will be checked to ensure no other child has gone astray.
  • After having checked every conceivable place the parents/carer are contacted (if not available emergency contact number) and the missing child is reported to the police.
  • A report is made and investigation carried out immediately, and a conclusion should establish how the breach of security happened.
  • An investigation may also involve the police or Children’s Social Care (if there are child protection issues to address)
  • The incident is reported to RIDDOR and the insurance provider is informed.
  • In the event of disciplinary action needing to be taken, Ofsted is informed.

Outings and visits

We believe children benefit from being taken out of the setting to go on visits or trips to local parks or other suitable venues for activities which enhance their learning experiences. Staff and volunteers are aware of and follow the procedures below:

  • Parents sign a general consent on registration for their children to be taken out as a part of the daily activities of the setting, and a specific consent before major outings.
  • A risk assessment to identify any potential hazards on the journey or at the location is carried out before an outing or major outings takes place.
  • Outings are recorded at the back of each class register stating the date, time in/out and names of staff assigned to named children.
  • Our adult to child ratio is dependent of the needs of the children on the outing.
  • Staff and children will be grouped, with named children assigned to individual staff to ensure that no member of staff is left alone with a child/children at any time.
  • A minimum of two staff should accompany children on outings and a minimum of two should remain behind with the rest of the children.
  • Any coach used will be from a reputable company, and will have seat belts fitted. The maximum seating will not be exceeded. Registration, drivers name, the company insurance will be recorded. Otherwise we may also choose to use public transport.
  • Children’s hands will be washed after touching animals/before eating food.
  • Emergency numbers will be taken with us for children and staff.
  • Staff take a mobile phone on outings, and supplies of tissues, wipes, pants etc as well as a mini first aid pack, snacks and water. The amount of equipment will vary and be consistent with the venue and the number of children as well as how long they will be out for.

Contingency arrangements for emergency

  • In the event of part of the building being out of action e.g. flood, we can redeploy to another part of the building e.g. sports hall, Church.
  • In the event of a serious threat to the building e.g. a fire, gas leak, we would relocate to another building close by to contact parent/carers.
  • In the event of bad weather e.g. snow, causing the closure of pre-school we would inform the local radio station who list all local schools closures at regular intervals throughout the morning.

This policy was reviewed August 2020

Signed on behalf of the Preschool Anne Ridgway and Heather Gardner