Students, Volunteers and Parent Helpers Policy

Statement

Preschool recognises that qualifications and training make an important contribution to the quality of the care and education provided by preschool settings. As a setting, we welcome and encourage parents and carers to be involved in their child’s preschool experience. Every effort is made to support all students, trainees and any other volunteers and explain the running of the group and the day to day routines by the staff team. 

Procedure

We require all students, volunteers and parent helpers to keep our confidentiality policy

  • Students, volunteers and parent helpers will not have access to confidential files
  • We make the needs of children paramount by not admitting students, volunteers or parent helpers in numbers which may hinder the essential work of children.
  • We take out employers’ liability insurance and public liability insurance which covers both trainees and voluntary helpers.
  • The setting does not allow any staff member, student, volunteer or parent helper to use any mobile phone or camera not belonging to preschool during opening hours. Phones are placed in a clear plastic box within sight of all adults.    
  • Students, volunteers and parent helpers will not be left unsupervised.
  • Students, volunteers and parents helpers will not be able to take children to the toilet or to change a nappy.
  • The setting does not allow any student, volunteer or parent helper to administer any medication or first aid procedures.

Students

We offer placements to students undertaking early years’ qualification and training. We recognise that the quality and variety of work which goes on in a preschool makes it an ideal placement for students on placement from school and childcare courses. 

  • We require students to meet suitable person’ requirements of OFSTED and have DBS checks carried out
  • Students who are placed in preschool on a short term basis are not counted in our staffing ratios.
  • Students who are placed in preschool on a long term basis, for example a year may be counted in our staffing ratios. 
  • We supervise children under the age of 17 at all times and do not allow them to have unsupervised access to children. 
  • We communicate a positive message to students about the value of qualifications and training.
  • We co-operate with students’ tutors in order to help them fulfil the requirements of their placement or study.
  • We provide students at the first session of their placement, with a short induction on how preschool is managed, how are sessions are organised and our policies and procedures as well as health and safety, confidentiality, managing children’s behaviour and safeguarding.
  • We ensure that students placed with us are engaged in a bona fide early years’ training which provides the necessary background of children’s development and activities.
  • Students required to conduct child studies will obtain written permission from the parents of the child that will be studied. 
  • Students are attached to a senior member of staff who supervises their work.
  • Any student who displays gross misconduct as per our safeguarding policy will be immediately removed from the session and their tutor will be requested to collect them from the setting. 

Volunteers

The setting considers a volunteer to be those attending preschool for more than 4 ‘one off’ occasions when they may be offering specialist tuition or visiting. 

  • Regular volunteers who are parents will usually work in the class opposite to their child.
  • We require volunteers to meet suitable person’ requirements of OFSTED and have DBS checks carried out.
  • We provide volunteers, at the first session with a short induction on how our preschool is managed, how our sessions are organised and our policies and procedures as well as health and safety, confidentiality, managing children’s behaviour and safeguarding. 

Parent Helpers

The setting welcomes and encourages all parents and carers within the setting to help in the day to day organisation of the preschool. We have an Annual General Meeting in January and all parents and carers are invited to attend. We have a rota on our parent’s notice board which you are invited to sign up to after your child had settled. 

  • We welcome parent helpers to attend for any time in which they feel comfortable; this could be for an hour or a full session.
  • Parent helpers can be involved in activities e.g. a preschool outing to the library or a walk to the park.
  • Parent helpers can also be involved in helping practitioners with painting activities, reading stories or cooking activities. 
  • Parent helpers may take their own child to the toilet.

This policy was reviewed August 2019

Signed on behalf of the Preschool Anne Ridgway and Heather Gardner